In Fall 2016, the NHDS Steering Committee drafted an action plan outlining high-level activities to guide their work for the next three years. The activities will be reviewed regularly and adjusted as required to ensure they continue to meet the objectives of the NHDS.
The action plan outlines four focus areas for the work going forward: Community Engagement; Technical Infrastructure; Organizational Capacity; and Content and Scope.
Digitization Community Activities
1.1 Define an operating model, including establishing working groups; and identifying best practices, shared processes and tools.
1.2 Create best practices and tools to share with institutions and investigate meaningful training opportunities.
1.3 Develop approaches to help smaller and under-represented communities and organizations participate in NHDS digitization initiatives.
End-user Community Activities
1.4 Develop a communications plan to engage interested stakeholders, including identifying key audiences; messages; methods of communications; feedback mechanisms; and user satisfaction metrics.
International Community Activities
1.5 Establish contact with international counterparts to discuss common approaches.
2.1 Define and develop a discovery mechanism that is sustainable, user-focused and forward-looking.
2.2 Research and develop future requirements in the area of metadata standards.
2.3 Research and develop end-user policies for the discovery mechanism (Privacy, Accessibility, Official Languages and Terms of Service etc.).
2.4 Research and develop best practices for infrastructure to ensure sustainability of repositories.
2.5 Develop strategies to release data as open information and examine models for re-use such as linked open data.
2.6 Research and communicate best practices for file formats for access and preservation, thinking ahead to future potential uses and access.
2.7 Recommend policies and best practices for clearly identifying the copyright status of digitized works, through licensing (e.g., http://rightsstatements.org/en) or other means, to reduce barriers to maximum access and reuse of digitized collections.
3.1 Develop a funding model that considers partner resources (in-cash and in-kind); government funding; philanthropic support; public-private collaboration; cost-recovery services; and crowdfunding.
3.2 Promote existing funding opportunities to partners and collaborators.
3.3 Develop a governance model for the Steering committee that discusses leadership, policies, relationships and accountability.
3.4 Develop benchmarks and an evaluation framework to foster accountability and transparency.
3.5 Identify risks and risk responses.
Content and Scope
4.1 Define a content strategy that considers all media types and formats (e.g. books, manuscripts, audio-visual material etc.) to identify a starting point (e.g. material in public domain, orphan works, out of commerce works that are still under copyright etc.).
4.2 Build on existing inventories of digitization projects to identify opportunities, strengths, gaps and areas of expertise.
4.3 Identify and prioritize projects, from the focus section of the strategy and elsewhere, that are of mutual benefit and interest.
4.4 Create a baseline of statistical data about digitization, digital preservation and online access to better understand the scope of Canada’s digital heritage.